How to Create a PO (Purchase Order)

Creating a Purchase Order (PO)

Create a purchase order (PO) using the FPAPURR page. For help on finding a page in Banner 9 please see https://kb.eou.edu/faq/b9-navigating-and-searching-for-pages

Search for FPAPURR

Type Purchase Order or FPAPURR Click on FPAPURR

Search for FPAPURR

Starting the PO

Once the purchase order page has loaded, you will need to type NEXT in the PO field and click Go

Filling out Delivery Date and Doucment Information

  1. (In the light blue outline) In the Delivery Date field, enter desired Delivery Date (I usually enter the last day of the month). Note: you may type in the date MM/DD/YYYY or you may click on the calendar box next to the Delivery Date and choose the desired date.
  2. Click on Save.
  3. Click on Page Down Arrow.
  4. (In the red outline) Enter Buyer Code.
  5. Click on Save.
  6. Click on Page Down Arrow.

Requestor / Delivery Information

  1. Verify that all the information that has defaulted in on this page is correct.
  2. Click on Save.
  3. Click on Page Down Arrow.

Vendor Information

  1. In the Vendor Field, type the Vendor number. ----If you do not know the Vendor number,
    ----Click on the … beside the Vendor field to do a search. ----In the Option List Box that appears, ----Click on Entity Name/ID Search (FTIIDEN).
    ----Follow the instructions for Entity Name-IT Search FTIIDEN.
  2. Click Save.
  3. Click Page Down.

Commodity / Accounting

Commodity

  1. Click on the Description field and Type in a description of what you are purchasing.
  2. Click on the U/M field, and Type in the unit or measure (such as ea, or ft or pg).
  3. Click on the Quantity field and Type in how many of each item you are purchasing.
  4. Click on the Unit Price field and Type in the price of each item you are purchasing.
  5. If you have more than one commodity you are ordering on this page, click Save, then click on +Insert. This adds another Commodity row. Complete this row in the same manner as you did the first one. Continue this process until you have entered all your commodities. When you are finished,
  6. Click on Save.
  7. Click Page Down.
  8. Note: If you need to add Item Text, See instructions for FOAPOXT Item Text – How to Banner 9
  9. If you need to add Document Text, See instructions for FOAPOXT Document Text – How to Banner 9

Accounting

  1. Click on the Index field to enter the Index you wish to charge.
  2. Click on the Acct field to enter the Account you wish to charge.
  3. Click on Save.
  4. If you need to add additional accounting info, click on +Insert and a new accounting row will appear.
  5. Continue until you have the accounting information entered.
  6. Tab through the rest of the accounting fields and the totals should default in.
  7. Click on Save.
  8. Click on Page Down.

Balancing / Completion

Click on Complete.

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FAQ details:
Published date: 10/05/2018 12:00AM
Last updated: 05/07/2019 9:43PM (Alex Kygar)
Author: Jaco Thompson
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